Short answer
Key takeaways
- Classify products by risk class first
- Sterile items need sterilisation validation
- Use one exporter for consistent dossiers
- Keep labels in local language where required
Who regulates surgical supply in Kenya?
The Pharmacy and Poisons Board (PPB) is responsible for medical devices and surgical consumables in Kenya. Requirements are risk-based: a stainless steel forceps is treated differently from a sterile suture or an IV cannula.
Documents Indian exporters provide
A complete, consistent document pack is the single biggest factor in fast approval.
- ISO 13485:2016 certificate of the manufacturing site
- CE certificate or declaration of conformity per product family
- Certificate of Free Sale issued in India
- Technical file / product dossier formatted for the Pharmacy and Poisons Board (PPB)
- Certificate of origin, commercial invoice and packing list
- Batch-wise certificate of analysis and sterilisation validation (for sterile items)
Risk classes in practice
Reusable instruments and bandages are usually low risk; sterile disposables such as sutures, catheters and infusion sets sit in a higher class and need sterilisation and biocompatibility evidence.
Labelling and UDI
We print bilingual labels, lot numbers, expiry dates and UDI barcodes to match Kenya requirements on request at no extra cost on container orders.
Timeline tips
Start registration while samples are being evaluated. Submitting dossiers in parallel with clinical evaluation can save months.
Dossier mistakes that trigger queries
Pharmacy and Poisons Board (PPB) reviewers most often query a dossier over inconsistencies, not missing documents.
- Certificate of Free Sale naming a different manufacturing address than the ISO 13485 certificate
- Technical files supplied only in English when local-language labelling is required
- Sterilisation validation missing for products described as sterile
- Authorisation letters that do not match the registered importer's legal name
Staying compliant after registration
Registration in Kenya is not a one-time event. Keep certificates current, notify the Pharmacy and Poisons Board (PPB) of any manufacturing site change, and renew Certificates of Free Sale before they expire so repeat shipments are not held at Mombasa.
Sea freight
14–20 days
To Mombasa from Mundra or Nhava Sheva. Best for FCL/LCL container orders and mixed-category shipments.
Air freight
2–4 days
From Ahmedabad, Mumbai, Delhi or Chennai. Best for urgent, tender or high-value orders.
Documents we provide for Pharmacy and Poisons Board (PPB)
- ISO 13485:2016 certificate of the manufacturing site
- CE certificate or declaration of conformity per product family
- Certificate of Free Sale issued in India
- Technical file / product dossier formatted for the Pharmacy and Poisons Board (PPB)
- Certificate of origin, commercial invoice and packing list
- Batch-wise certificate of analysis and sterilisation validation (for sterile items)
Where healthcare construction is growing in Kenya
- Nairobi - new private hospital wings and county referral facilities
- Konza Technopolis - a planned smart city
Get the Kenya surgical supply catalogue
Full catalogue and a CIF price list for Kenya, sent within one business day.
Frequently asked questions
How do I get a surgical supply catalogue for Kenya?+
Request it on the GlobalSurgicals catalogue form or WhatsApp our export desk. We send the full catalogue and a Kenya price list (CIF Mombasa) within one business day.
How long does shipping from India to Kenya take?+
Sea freight to Mombasa takes about 14–20 days; air freight about 2–4 days.
Does GlobalSurgicals help with Pharmacy and Poisons Board (PPB) registration?+
Yes. We prepare product dossiers, sign authorisation letters for your company and answer regulator queries on technical points.